HP 8500-FN1 Digital Sender Flow Document Capture Workstation

  HP 8500-FN1 Digital Sender Flow Document Capture Workstation 

Leap into the next generation of digital sending with the world's fastest departmental scanner. At the intersection of HP Digital Sender and HP Scanjet performance, seamlessly integrate paper files securely into your digital workflow solution.


Forward-looking, high-speed productivity

Reclaim your time. Scan up to 60 pages per minute and 120 images per minute1—even do two-sided scans.

Easily manage scan jobs on the 8.07-inch HP Easy Select color touchscreen with Quick Set Profiles and included pullout keyboard.

Do more with data, using multiple scan-to options—folders, FTP sites, email, USB drives, SharePoint®, and more.

Expand capture capabilities and seamlessly integrate solutions through the hardware integration pocket.2

Outstanding content management, easy collaboration

Count on high-volume performance, time and again—scan up to 5000 pages daily with minimal user intervention.

Bring data to life with built-in OCR capabilities, then save scans in a variety of file formats, including editable text.

Get fast results from single-pass scanning and HP EveryPage. Automatically remove blank pages.

Manage big jobs with the 100-sheet automatic document feeder. Reliably handle scan jobs with mixed paper sizes and weights (up to legal size).

Digital sending security your business demands

Scan and send documents without worry—the HP High-Performance Secure Hard Disk helps keep sensitive data safe.

Maintain security throughout the document lifecycle by enabling a variety of authentication options.

Easily manage who can scan and where files can be saved, using advanced security features—including IPSec.

Enable easy sharing of sensitive data when you create encrypted, password-protected PDFs.

Seamless management from the get-go

Proactively and centrally manage the device with the rest of your imaging and printing environment with HP Web Jetadmin.3

Expand document management capabilities within your environment, using a rich array of easy-to-integrate HP and third-party solutions.

Redefine workflows and help reduce distribution costs, using optional HP Capture and Route or HP Flow CM Professional.4

Create advanced, custom workflows across a variety of devices, from legacy digital senders to MFPs

Technical specifications

Scanner type:
Flatbed, ADF
Digital sending standard features:
  • Embedded OCR software; Send to Email; Send to Internet and LAN Fax; Save to Network Folder; Save to USB drive; Address Book Management: network (LDAP)
  • local
  • personal; Quick Sets; Image Preview and Page Edit; Job Notification; Send to Me; Admin-controlled email fields
Digital sending optional features:
  • Via HP Digital Sending Software: Customized Workflow Creation including metadata collection and validation
  • Central Address Book Management
  • Filenet support
  • Novell Authentication
  • Single Point of Email Routing
  • Fleet Configuration of Digital Send
  • OCR
Scan resolution, optical:
Up to 600 dpi
Enhanced scanning resolution:
Up to 600 dpi
Duty cycle (daily):
Recommended daily duty cycle: 5000 pages
Bit depth:
Levels of grayscale:
Multifeed detection:
Yes, ultrasonic
Transparency adapter:
Scan size, maximum:
8.5 x 14 in
Media types:
Paper (plain, inkjet, photo), envelopes, labels, cards (business, insurance, embossed, plastic ID, credit) (flatbed only)
Media weights, supported ADF:
13 to 32 lb
Scan file format:
JPG, TIFF, MTIFF, PDF (image-only, searchable, high-compressed and AES encrypted), PDF/A, TXT, Unicode TXT, RTF, HTML
Scan input modes:
Full-SVGA Control Panel Display with HP Easy Select User Interface
Scanner advanced features:
HP EveryPage Technology including ultrasonic multi-feed detection; Advanced image enhancement features such as blank page removal, color dropout, auto-orient, auto-crop, auto-deskew, and auto-threshold; Long page support; Switchable black/white background; Quick set scan profiles; Send to: Folder, FTP, Email, Network Fax, Print, USB Flash drive, Sharepoint, multiple destinations; Encrypted hard disk standard
Control panel:
  • Full-SVGA display with HP Easy Select User Interface
  • Screen brightness-adjustment control
  • LEDs (Ready, Data, Attention)
  • Buttons (Start, Cancel, Sleep, Reset) Virtual keyboard
  • Hi-Speed USB Host port
Internal Storage:
  • Standard, HP High Performance Secure Hard Disk (AES128 encryption, Secure Erase, minimum 250 GB)

ADF specifications

Automatic document feeder capacity:
Standard, 100 sheets
Automatic document feeder speed
Up to 60 ppm/120 ipm (b&w, grayscale, color 200 ppi
b&w, grayscale 300 ppi)
Up to 45 ppm/90 ipm (color 300 ppi)
Scanning options (ADF):
Single-pass duplex
Scan size (ADF), maximum:
216 x 864 mm
Scan size (ADF), maximum:
8.5 x 34 in
Scan size (ADF), minimum:
70 x 148 mm
Scan size (ADF), minimum:
2.7 x 5.8 in

Compatible operating systems

Compatible operating systems
No Operating System required
(Requirements are: Windows folder share, DFS, Novell share; Windows client to access the Embedded Web Browser pages)


Connectivity, standard:
  • 10/100/1000 Ethernet
  • 1 Hi-Speed USB Host (rear)
  • 1 Hi-Speed USB Host (walk-up)
  • 1 Hardware Integration Pocket (HIP) Hi-Speed USB
Connectivity, optional:
  • HP Jetdirect 695nw Print Server J8024A
  • HP Jetdirect 640n Print Server J8025A

Power and operating requirements

Input voltage: 100 to 240 VAC (+/- 10%), 50/60 Hz (+/- 3%), 2.6 A
Power consumption
70 watts maximum, 37 watts (Ready), 24 watts (Sleep), <1 watt (Off/Standby)
Energy efficiency:
ENERGY STAR® qualified; EPEAT® Silver
Operating temperature range:
10 to 35ºC
Operating humidity range:
15 to 80% RH (non-condensing)

Dimensions and weight

Minimum dimensions (W x D x H):
20.5 x 21 x 12.13 in
44.5 lb

What's included

One-year Next Business Day Onsite repair warranty, phone and Web support included. Warranty may vary by country as required by law. Go to https://www.hp.com/support to learn about HP award winning service and support options in your region.
What's in the box:
  • HP Digital Sender Flow 8500 fn1 Document Capture Workstation (with embedded High Performance Secure Hard Disk)
  • Install Guide
  • Documentation CD
  • Universal power supply
  • power cord
Software included:
  • Embedded IRIS OCR engine
  • compatible with HP Digital Sending Software 4.91.21 software (optional)
Cable included:
No, please purchase/provide Network cable separately